Construction Permit Management for Philippine HOAs

How It Works

7 Steps to Manage Construction Permits

From application to completion and bond refund. No paperwork headaches.

Set Permit Fee Prices

Go to Products & Services and set prices for your construction permit products.

Create Permit

Submit a construction/renovation permit with property, type, purpose, dates, and bond amount.

Approve or Deny

Review the application and approve or deny. Supports multi-level approval workflows.

Collect Bond

Record the security bond deposit with payment method and account.

Start Construction

Mark the project as in progress.

Complete & Refund

Finalize construction and refund the security bond.

Print Documents

Print the permit, bond deposit receipt, or refund receipt.

Features

Everything You Need for Permit Management

Purpose-built for HOAs managing construction and renovation permits.

Permit Application Wizard

3-step form: permit details, applicant & contractor info, bond & invoice options. Quick and guided.

Multi-Level Approval Workflows

Configure multi-level approval chains or auto-approve permits. Track who approved at each level with full audit trail.

Security Bond Management

Collect deposits, track bond status, and process refunds with full accounting integration.

Construction Tracking

Track permit lifecycle: Pending, Approved, In Progress, Completed. Always know where each project stands.

Invoice Integration

Auto-generate permit fee invoices or link to existing invoices. Seamless billing integration.

Bond Accounting

Bond deposits and refunds auto-create accounting transactions and journal entries. Books stay balanced.

Printable Documents

Print construction permits, bond deposit receipts, and refund receipts with HOA letterhead.

Five Permit Types

New Construction, Major Renovation, Minor Renovation, Repair, and Demolition. Covers every scenario.

Export & Reporting

Export permit data to CSV for reporting and auditing. Full visibility over all construction activity.

Track Every Step of the Process

From application to completion, track the full permit lifecycle with status badges and progress tracking.

6 permit statuses: Pending, Approved, Denied, In Progress, Completed, Cancelled
Multi-level approval workflows with partial approval tracking
Auto-approval when no workflow is configured
Contractor information and schedule tracking

Pending

Approved

In Progress

Completed

Security Bond Deposits & Refunds

Collect security bonds when permits are approved and automatically refund when construction is completed satisfactorily.

Record deposit with payment method
Track bond status: None, Deposited, Active, Refunded
Auto-create accounting transactions
Print deposit and refund receipts

Deposit

Active

Refund

Receipt

Workers Module — Roster, Deductions, Worker-ID Invoicing

For every approved permit, track each worker assigned to the project. Roster, IDs, bond deductions, and batch worker invoicing — all per permit.

Workers roster per permit — full name, role, contact, ID type/number, RFID tag, photo; optionally auto-issue a linked gate pass
Bond deductions — log damages or rule violations against the bond with reason + amount; reduces the refundable balance with a full audit trail
Worker-ID invoicing — batch-invoice all unbilled active workers in one click; each worker links back to the invoice via FK
Print worker IDs alongside the permit documents

Workers Roster

Worker IDs

Bond Deduction

Worker Invoice

Professional Permit Documents

Print construction permits and bond receipts with your HOA letterhead, complete with all permit details and signature lines.

Construction permit with customizable guidelines
Bond deposit receipt (2 copies)
Bond refund receipt (2 copies)
HOA letterhead with logo

Permit

Deposit Receipt

Refund Receipt

Letterhead

FAQ

Frequently Asked Questions

Common questions about HOA construction permit management with HOAS.

What types of construction permits can I create?

HOAS supports five permit types: New Construction, Major Renovation, Minor Renovation, Repair, and Demolition. Each permit includes property details, contractor information, construction dates, and security bond amounts.

How does the security bond work?

After a permit is approved, you can collect a security bond deposit from the homeowner. The bond is held during construction and refunded when construction is completed satisfactorily. If not, the bond can be forfeited.

Can I generate an invoice for the permit fee?

Yes. When creating a permit, you can auto-generate an invoice for the permit fee or link the permit to an existing invoice. The invoice integrates with the HOAS billing system.

How does bond accounting work?

Bond deposits and refunds automatically create accounting transactions and journal entries if your Chart of Accounts is initialized. This ensures your financial records stay accurate without manual bookkeeping.

Does it support multi-level approval workflows?

Yes. You can configure multi-level approval workflows for construction permits in the Approval Workflows module. Permits will go through each approval level before being fully approved. If no workflow is configured, permits are auto-approved upon creation.

Can I customize the construction guidelines on printed permits?

Yes. Each HOA can customize the CONDITIONS AND REQUIREMENTS section that appears on printed construction permits. Edit your construction guidelines in the HOA Settings to reflect your community's specific rules and regulations.

Can I print the construction permit?

Yes. You can print the construction permit document, bond deposit receipt, and bond refund receipt — all formatted with your HOA letterhead, complete with permit details and signature lines.

Is the construction permit feature free?

Yes. Construction permit management is included with your HOAS subscription. Enable it in HOAS Services > Modules. No additional charges for permit tracking, bond management, or document printing.