Everything you need to manage your homeowners association — from billing and property management to community engagement and financial reporting. Built for Philippine HOA law: RA 9904 (Magna Carta) compliant online voting and full Data Privacy Act (RA 10173) compliance.
Complete database of properties, homeowners, renters, and vehicles in one centralized system.
Manage all residential, vacant lot, and commercial properties with block/lot tracking, area measurements, owner assignments, and property type classification.
Complete homeowner database with contact information, property assignments, payment status tracking, and renter designation for each owner.
Track renter information, rental agreements, and assign renters to properties. Maintain separate records for owners and tenants.
Register and manage resident vehicles by type — cars, motorcycles, and more. Link vehicles to property owners for organized tracking.
Define your own fields for properties, homeowners, renters, and vehicles — text, number, date, dropdown, and checkbox types. Capture data unique to your community without waiting for a feature request.
Process property ownership transfers seamlessly. Update records, reassign billing, and maintain a complete transfer history.
Resident-facing portal where homeowners can view their account balance, payment history, announcements, and community updates online.
Now available on Google Play. Homeowners can view their account, pay dues, book amenities, and receive notifications — all from their phone.
Generate invoices, record payments, and track dues with customizable rates for every property type.
Automatically generate monthly dues for all properties with customizable rates for residential, vacant lot, and commercial units.
Create, edit, and manage individual invoices for homeowners. Track invoice status, due dates, and payment applications.
Spreadsheet-style overview of monthly dues across all units. Quickly see who has paid, who is pending, and total collection status.
Record payments via cash, check, bank transfer, or GCash. Automatic balance updates, payment receipts, and complete payment history.
Handle advance payments and security deposits. Automatically apply deposits to future invoices with a complete audit trail.
Reward homeowners who prepay multiple months of dues — % off, fixed peso off, or free months. Promos auto-apply at deposit time, and the discount is tracked as a Sales Discount per drawn invoice.
Generate professional PDF invoices and Statements of Account for printing or email distribution to homeowners.
Catalog of billable products and services — amenity fees, parking, and other charges beyond monthly dues with category management.
Configure penalty rules for overdue invoices — fixed amount or percentage-based. Automatically calculated based on days after due date with detailed breakdowns.
Apply discounts to invoices as fixed amounts or percentages. Reward early payers or offer special rates with full tracking in billing records.
Send automated email reminders for unpaid invoices — individually or in bulk. Consolidate multiple invoices into a single email notification.
Generate formal demand letters for delinquent homeowners with customizable templates. Auto-calculate overdue balances from invoices and attach the demand letter directly to the Statement of Account PDF.
Send SMS payment reminders directly to homeowners' mobile phones. Automated or manual sending for unpaid and overdue invoices.
Homeowners can submit proof of payment online. Admins review, approve, or reject submissions with automatic payment recording upon approval.
Invoices are automatically marked as overdue when past due date. Track delinquent accounts and prioritize follow-ups with clear status indicators.
Chart of accounts, journal entries, trial balance, general ledger, bank reconciliation, and complete double-entry bookkeeping.
Define and manage your complete accounting chart — assets, liabilities, equity, income, and expense accounts organized your way.
Record fund transfers between bank accounts and internal accounts. Track all money movements with detailed transaction history.
Make accounting adjustments and journal entries with proper debit/credit tracking and notes for audit purposes.
View and manage all financial transactions across the system. Filter by date, type, account, and amount for easy reconciliation.
Record double-entry transactions with balanced debits and credits. Auto-generated from invoices, payments, and expenses with full audit trail.
Generate trial balance reports as of any date. Verify that total debits equal total credits across all accounts for GAAP-compliant financial reporting.
View detailed transaction history for any account in your chart of accounts. Filter by date range with running balance calculations.
Match bank statement lines with internal transactions. Import CSV statements, auto-match entries, and track reconciliation status per account.
Configure 1-3 level approval chains for expenses, transfers, and purchase orders. Set amount thresholds, assign approvers per level, and maintain a complete audit trail.
Plan annual HOA budgets per revenue and expense account. Auto-distribute annually or customize monthly allocations. Compare budget vs actual with variance reports to keep spending on track.
Officially close a fiscal month with a guided checklist: trial balance, drafts, and bank reconciliation. Database-level locks prevent edits inside closed periods; admins can reopen with a required reason and full audit trail.
Diagnostic dashboard that flags Chart-of-Accounts setup issues, invoice-to-journal-entry drift, and unposted JEs. One-click Regenerate Journal Entries fixes most drifts automatically.
Real-time financial reports for complete transparency — from daily tracking to annual statements.
Generate P&L reports showing income versus expenses for any period. Understand your HOA's financial performance at a glance.
View your HOA's financial position with assets, liabilities, and equity — always up to date and ready for board reporting.
Track cash movements and liquidity by account. See where money is coming from and where it's going in real time.
Analyze outstanding receivables by age — current, 30, 60, 90+ days. Identify delinquent accounts and prioritize collections.
Generate individual account statements showing all transactions, payments, and outstanding balances for any property.
Monthly income analysis broken down by category and source. Track collection rates and compare month-over-month trends.
Daily income tracking with detailed breakdowns. Perfect for treasurers who need to monitor collections day by day.
Track daily operational expenses with full categorization. Monitor spending patterns and stay within budget.
Complete audit trail of all user actions in the system. Track who did what and when for accountability and security.
Track outstanding payables by aging bucket — current, 1-30, 31-60, 61-90, and 91+ days. Prioritize vendor payments and manage cash flow.
BIR-format accounting books — General Journal, General Ledger, Cash Receipts Book, and Cash Disbursements Book — printable with HOA header, TIN, and signature blocks for regulatory filing.
Record expenses, manage suppliers, purchase orders, and inventory for smarter operations.
Record and categorize all operational expenses. Attach receipts, generate purchase orders, and maintain complete expense records.
Organize expenses into custom categories — utilities, maintenance, security, admin, and more. Keep your chart of accounts clean.
Manage vendor and supplier information, contact details, and service history. Track who you work with and what they provide.
Create and manage purchase requests with line items, supplier assignment, and receiving workflows. Track order status from pending through received.
Track stock levels for HOA supplies and materials. Set reorder points, monitor low stock alerts, and link inventory to purchase orders.
Announcements, concerns management, meeting minutes, gate access, and more — all in one place.
Unified HOA calendar with native events (Event, Reminder, Meeting, Holiday), recurring events (weekly/monthly/yearly), and cross-source aggregation from amenity bookings, voting windows, minutes, and announcements — plus four toggleable optional sources (rental contracts, unpaid expenses, construction permits, subscription invoices). Subscribe via read-only iCal feed (Google/Apple/any app) or sync two-way with Google Calendar via service account. Homeowner portal also shows invoice due dates color-coded by status.
Real-time two-way messaging between homeowners and admin staff. Threads include the homeowner's balance, recent payments, and properties so staff can answer billing questions without switching modules.
Create and publish community announcements with rich media support. Keep homeowners informed about events, maintenance, and updates.
Run RA 9904-compliant board elections, resolutions, and budget approvals online. Auto-excludes members in arrears, snapshots eligibility, tracks live quorum, and produces a DHSUD-compliant certified results PDF. Multi-question ballots supported. Live per-option tally during the voting window; homeowner portal shows certified results after the window closes. Admin status always matches the homeowner-portal view because it derives from the voting window.
Track and manage homeowner concerns with a support ticket system. Assign priorities, monitor status, and maintain resolution history.
Three ways to document board meetings: AI transcription from audio recordings, direct PDF/Word minutes attachments, or manual typing — homeowners view summaries and download files from their portal.
Digital gate pass management for visitors and service providers. Generate QR codes and set a validity window (start/end dates) per pass — scans outside the window are blocked. Each entry/exit logs a separate row, so one pass records a multi-trip visit history — perfect for recurring contractors, deliveries, and regular guests.
Manage construction and renovation permits with multi-level approval workflows, security bond tracking, and customizable guidelines. Includes a full Workers Module per permit: workers roster with photo/ID/RFID, per-permit bond deductions for damages or violations, and worker-ID invoicing that batch-bills unbilled workers.
Upload and manage community documents — contracts, bylaws, policies, and more. Make files accessible to homeowners through the portal.
Maintain a community contact list — HOA office, utility companies, security agency, barangay, emergency hotlines, and more. Surfaces in the homeowner portal with tap-to-call mobile numbers and clickable emails.
Manage gate guard credentials and access permissions. Control what guards can see and do within the security module.
QR code and barcode scanning for gate entry verification. Guards can quickly validate gate passes from any mobile device.
Amenity reservations, booking calendars, and water metering — everything for facility management.
Create and manage community amenities — clubhouse, pool, gym, courts, and more. Set booking fees, rules, and availability schedules.
Allow homeowners to self-book amenities directly from the Homeowner Portal with an admin-approval gate before invoice generation. Flexible pricing per amenity (fixed, hourly with min-hours floor, or per-block) and a per-day availability schedule (different operating hours per weekday). Collect refundable deposits, handle refunds, and generate billing automatically.
Visual calendar view of all amenity bookings and availability. See at a glance what's reserved and what's open for scheduling.
Track water consumption with tiered rate billing. Record meter readings, calculate usage, apply tier-based rates, and generate water bills.
User management, system settings, loan programs, data backups, and AI-powered tools.
Create and manage staff accounts with different privilege levels. Control access for treasurers, secretaries, and other team members.
Define custom roles and assign granular permissions. Control exactly what each staff member can view, create, edit, or delete.
Configure your HOA name, contact info, payment methods, billing rates, penalty rules, and all system-wide preferences.
Build a public-facing website with drag-and-drop page editor, custom headers/footers, navigation menus, file management, and custom domain support.
Create full data backups and export datasets. Download your HOA records anytime for safekeeping or migration.
Enable or disable optional features like HOA Minutes, Gate Pass, Amenities, Water Metering, and more. Pay only for what you need.
Manage Community Mortgage Program (SHFC/SSS) loans. Track member collections, remittances, and loan account balances.
Manage Urban Poor Development Fund loans. Track member loan accounts, collections, repayment schedules, and remittances.
Upload audio recordings of board meetings and get accurate AI-powered transcriptions with timestamps and speaker identification.
AI-powered customer support assistant that can answer homeowner inquiries, provide account information, and handle common requests 24/7.
Exciting new features currently in development.
Native iPhone and iPad app for homeowners with push notifications, quick payments, community updates, and a seamless mobile experience.
Accept payments online via debit cards, credit cards, and QRPH. Homeowners can pay their dues anytime, anywhere — instantly reflected in their account.
Join hundreds of Philippine homeowners associations already using HOAS to simplify management and improve transparency.
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