Register your elevators, pumps, HVAC, generators and CCTV with cost and useful life, post straight-line depreciation to the books every month, and let maintenance plans create work orders automatically by calendar or running hours.
From the first asset to automatic work orders and month-end depreciation — built for property managers and treasurers, not accountants.
One toggle in HOAS Services > Modules. Accounts and categories are prepared for you.
Add assets one by one with a 3-step wizard or import them from CSV.
Interval, meter threshold or both, with checklist, lead days and assignee.
Orders appear automatically. Tick the checklist, enter costs, link the expense.
Review the monthly preview and post, or let HOAS do it on the 1st.
Built for subdivisions and condominium corporations that manage significant building equipment.
Elevators, pumps, HVAC, generators, CCTV, vehicles. Each asset carries cost, acquisition date, useful life, salvage value, location, serial number, supplier, warranty and an optional running-hours or km meter.
Preview the month per asset, then post one journal entry: Dr Depreciation Expense / Cr Accumulated Depreciation per category. Months post in order and the last month is capped at salvage value.
Switch on automatic posting and HOAS books last month's depreciation every 1st of the month. Closed fiscal periods are respected, and you can unpost the latest month if needed.
Record a purchase in Disbursements with a Capital Expenditure category and it debits the 14xx asset account instead of expense. Assets owned before HOAS get a clean opening-balance entry.
Per asset: every N days, weeks, months or years, every N running hours or kilometres, or whichever comes first. Add a checklist, lead days, priority, assignee or contractor and an estimated cost.
Every morning HOAS creates work orders for plans that are due, a configurable number of days ahead. Corrective and inspection orders can be added by hand. Only one open order per plan at a time.
Complete a work order with its checklist, labor and parts cost, meter reading and notes. Link the Disbursement that paid for it, or click Record Expense to create it pre-filled. Print the work order for the technician.
Sold, scrapped, donated or lost: HOAS removes the asset and its accumulated depreciation, records proceeds to the bank account you choose and books the gain or loss. History stays in the register.
Work orders and upcoming plan due dates appear on the HOA Calendar. Import assets from CSV, export the register, and follow the built-in 5-step setup guide.
No side spreadsheet. Each month HOAS computes straight-line depreciation per asset, shows you the preview, and posts a single adjusting entry per category. The Balance Sheet shows Property & Equipment net of Accumulated Depreciation, and Depreciation Expense flows into the Profit & Loss.
Quarterly elevator service, pump inspection every 500 running hours, yearly genset load test. Set the plan once; HOAS creates the work order ahead of time, assigns it to your staff or contractor, and moves the next due date forward when it is completed.
Common questions about fixed assets and preventive maintenance in HOAS.
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