Payment & Collections for Philippine HOAs

Record homeowner payments, track collections by method, send email receipts, and monitor your HOA's revenue in real time. Supports Cash, GCash, Bank Transfer, and Check payments.

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How It Works

3 Steps to Manage Collections

Record payments, send receipts, and track revenue — all in one place.

1

Record Payment

Select the homeowner, pick outstanding invoices, choose the payment method, and enter the amount and reference details.

2

Send Receipt

Send an official email receipt to the homeowner with payment details, amount, method, and the invoices it was applied to.

3

Export Data

Export payment records to CSV for your accountant, board reports, or external bookkeeping systems.

Features

Everything You Need for Payment Tracking

Purpose-built for HOAs collecting dues and other charges from homeowners.

Multiple Payment Methods

Accept and record payments via Cash, GCash, Bank Transfer, or Check. Each method captures relevant reference details for your records.

Outstanding Invoice Selection

When recording a payment, see all outstanding invoices for the homeowner. Select which invoices to apply the payment to — partial or full.

Email Receipts

Send professional email receipts to homeowners after recording their payment. Includes payment details, reference number, and applied invoices.

Collections Dashboard

View today's collections, monthly totals, and payment method breakdowns at a glance. Real-time financial monitoring for your HOA.

Proof of Payment Attachments

Attach screenshots of GCash transfers, bank deposit slips, or scanned checks as proof of payment. Keep everything organized and auditable.

CSV Export

Export all payment records to CSV for external processing, accounting software, or board presentation. Filter by date range before exporting.

Record Payments Quickly

Recording a homeowner payment takes less than a minute. Select the property, choose outstanding invoices, pick a payment method, and save. HOAS handles the rest — updating balances, marking invoices as paid, and preparing the receipt.

  • Select homeowner and outstanding invoices
  • Choose Cash, GCash, Bank Transfer, or Check
  • Enter amount and reference details
  • Attach proof of payment (optional)
  • Send email receipt with one click
Cash
GCash
Bank Transfer
Check

Collections Dashboard

Get a real-time overview of your HOA's payment activity. The collections dashboard shows daily and monthly totals, payment method breakdowns, and recent transactions — everything you need to monitor your HOA's financial health.

  • Today's collections total at a glance
  • Monthly collections summary
  • Breakdown by payment method
  • Recent payment transactions list
Today's Total
Monthly Total
By Method
Recent Payments
FAQ

Frequently Asked Questions

Common questions about HOA payment management with HOAS.

Select the homeowner and their outstanding invoices, choose the payment method (Cash, GCash, Bank Transfer, or Check), enter the amount and reference details, then save. You can optionally attach proof of payment and send an email receipt to the homeowner.
HOAS supports four payment methods: Cash, GCash, Bank Transfer, and Check. Each method captures relevant details — GCash reference numbers, bank names and transaction IDs, or check numbers and dates — for complete record-keeping.
Yes. After recording a payment, you can send an official email receipt to the homeowner with one click. The receipt includes payment details, amount, method, reference number, and the invoices it was applied to.
The collections dashboard gives you a real-time overview of your HOA's payment activity. See today's collections total, monthly collections, payment method breakdown, and recent transactions — all in one view for quick financial monitoring.
Yes. Payment and collections management is included with your HOAS subscription. There are no additional charges for recording payments, sending receipts, using the collections dashboard, or exporting data.

Start Managing Your HOA Collections Today

Stop tracking payments in spreadsheets. Sign up free and start recording, receipting, and reporting on collections in minutes.

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