The Complete HOA Management System for the Philippines
HOAS is the all-in-one HOA management system for Philippine homeowners associations — 20+ modules covering automated billing, double-entry accounting, online payments, gate security, RA 9904-compliant online voting, and water metering. Built for full Data Privacy Act (RA 10173) compliance.
Powerful features designed specifically for Philippine homeowners associations
Property Management
Complete database of properties, homeowners, renters, and vehicles. Search, filter, and manage all community information in one centralized system.
Automated Billing
Generate monthly dues automatically with customizable rates. Set different rates for residential, commercial, and townhouse properties with automatic invoice generation.
Payment Tracking
Record payments via cash, check, bank transfer, or GCash. Automatic balance updates, payment receipts, and complete payment history for transparency.
Expense Management
Track all HOA expenses by category. Manage vendors, create purchase orders, track inventory, and generate comprehensive expense reports.
Financial Reports
Real-time balance sheets, income statements, cash flow analysis, trial balance, general ledger, and aging reports — powered by double-entry accounting for complete financial transparency.
Announcements
Create and publish community announcements with rich media support. Keep homeowners informed about events, maintenance schedules, and important updates.
Concerns Management
Track and manage homeowner concerns with support ticket system. Assign priorities, monitor status, attach photos, and maintain complete resolution history.
Construction Permits
Manage construction and renovation permit applications. Track permit status, collect deposits, monitor expiration dates, and maintain compliance documentation. Includes a Workers Module per permit — workers roster, bond deductions, and worker-ID invoicing.
Advance Deposits
Handle advance payments and security deposits. Automatic application to future invoices with complete audit trail and statement of accounts integration.
Account Transfers
Manage bank account transfers between multiple accounts. Track all money movements with detailed transaction history and reconciliation support.
Products & Services
Catalog of products and services with category management. Create invoices for amenity usage, parking fees, and other billable services beyond monthly dues.
Water Metering
Track water consumption with tiered rate billing system. Record meter readings, calculate usage, apply tier-based rates, and automatically generate water billing invoices.
HOA Minutes
Document board meetings your way — upload audio for AI transcription & summary, attach a pre-prepared PDF/Word minutes file, or type the summary manually. Homeowners can read the summary and download attached documents straight from their portal.
Gate Pass System
Digital gate pass management for visitors and service providers. Generate QR codes with a validity window per pass (scans outside the window are blocked) and a multi-trip visit history (one pass logs many entries/exits — perfect for recurring contractors). Upload guest IDs and maintain complete visitor logs for enhanced security.
Amenity Bookings
Manage clubhouse, pool, court, and other amenity reservations. Flexible pricing per amenity (fixed, hourly, or per-block), per-day availability schedule (different hours per weekday), and a full homeowner self-book flow with admin-approval gate. Collect deposits, handle refunds, and generate billing automatically.
Calendar & Google Sync
Unified HOA calendar with native events (including recurring), cross-source aggregation (meetings, bookings, voting, minutes, announcements, plus optional rental contracts, expenses, permits, subscription invoices), read-only iCal feed, and two-way Google Calendar sync via service account. Homeowner portal also shows invoice due dates color-coded by status.
Voting & Elections
Run RA 9904-compliant board elections, resolutions, and budget approvals online. Auto-excludes members in arrears, tracks live per-option tally during the voting window, and shows certified results to homeowners on the portal after close. Admin status always matches the homeowner view.
Vehicle & Sticker Management
Register resident vehicles and issue digital stickers per property. Track plate numbers, vehicle types, and sticker validity. Security can verify sticker status at the gate, and admins get a full vehicle registry with search and export.
Generate monthly dues invoices in seconds with our automated billing system. Set custom rates, apply penalties automatically, and track everything in real-time.
Automatic monthly dues generation
Customizable rates per property type
Automatic penalty calculations
Email invoices to homeowners
Billing Dashboard Screenshot
Real-Time Financial Insights
Make informed decisions with comprehensive financial reports. Track income, expenses, account balances, and generate audit-ready reports instantly.
Double-entry chart of accounts
Balance sheet & income statement
Trial balance & general ledger
Cash flow analysis
Aging reports for receivables & payables
Export to Excel for audits
Financial Reports Screenshot
Manage Properties Effortlessly
Keep detailed records of all properties, homeowners, renters, and vehicles. Transfer ownership, update information, and search instantly.
Complete property database
Homeowner & renter management
Vehicle registration tracking
Property transfer history
Property Management Screenshot
Print-Ready Documents & SOA
⚡ 1-Click SOA Generation!
Instantly create a Statement of Account for a specific property — or print 1,000+ SOAs in just one click. Generate professional documents ready for distribution.
One-click Statement of Account (SOA)
Bulk SOA generation (1,000+ at once)
Acknowledgement receipts
Construction permits & clearances
Disbursement vouchers
Print-Ready Documents Screenshot
Homeowners Portal
🏠 Self-Service Portal for Homeowners
Empower your homeowners with their own portal to view dues, track payments, manage vehicles, file concerns, and stay updated with HOA announcements.
Designed specifically for the unique needs of Philippine homeowners associations
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Compliance & Trust
Built for Philippine Law & Data Privacy
HOAS is engineered specifically for the legal and security requirements of Philippine homeowners associations.
Data Privacy Act (RA 10173)
Full compliance with the Data Privacy Act of 2012. HOAS operates as your Personal Information Processor with documented 72-hour NPC breach reporting, homeowner Right to Erasure, and AES-256 encryption at rest. See our security & privacy details →
Magna Carta (RA 9904)
Run RA 9904-compliant board elections, resolutions, and budget approvals online. HOAS auto-excludes members in arrears, tracks a live tally, and publishes certified results to homeowners — keeping your association legally compliant.
Enterprise-Grade Security
TLS/SSL encryption in transit, AES-256 encryption at rest, daily automated backups with point-in-time recovery, and complete audit logs on every action — so your HOA's financial and resident data stays safe and accountable.
Pricing
Simple, Transparent Pricing
Start with a 14-day free trial. All plans include unlimited users and support.
Everything you need to know about the complete HOA management system for the Philippines.
What is the best HOA management system in the Philippines?
HOAS is a complete, all-in-one HOA management system built specifically for Philippine homeowners associations. It covers 20+ modules including automated billing, double-entry accounting, online payments (GCash, cards, QRPH), gate security, RA 9904-compliant online voting, water metering, and a homeowner mobile app — with full Data Privacy Act (RA 10173) compliance. Pricing starts at ₱7 per property per month with a 14-day free trial.
Is HOAS compliant with Philippine data privacy and HOA laws?
Yes. HOAS is built for full compliance with the Data Privacy Act of 2012 (RA 10173), including 72-hour NPC breach reporting, homeowner Right to Erasure, and AES-256 encryption at rest. It also supports RA 9904 (Magna Carta for Homeowners) compliant online elections, resolutions, and budget approvals.
How much does HOAS cost?
HOAS starts at ₱7 per property per month on the Growth plan (1-500 properties), ₱6 each for 501-1000 properties, and ₱5 each for 1001+ properties. Every new HOA gets a 14-day free trial with no credit card required, and all plans include unlimited users and support.
Does HOAS have a mobile app for homeowners?
Yes. HOAS offers a native homeowner mobile app on Google Play (with iOS coming soon) where residents can view dues and balances, track payment history, manage vehicles, file concerns, access gate passes, and read announcements.
Ready to Transform Your HOA?
Join Filipino communities who trust HOAS to simplify their operations. Start your free trial today.
